Why Frontline LMS training management is the better way

Managing your EHS training program by hand is possible, but not optimal. Tracking training and reporting compliance manually leaves more room for error and often takes a good deal of time. The Frontline LMS training management system reduces mistakes, increases visibility, and lowers the total cost of compliance management.

Task completion tracking

Using a spreadsheet to track employee training is, at minimum, a part-time job. The more employees you have, the harder it becomes to keep up. Even if you have a relatively small team, internal processes or regulatory requirements can complicate things.

One of the top reasons to add Frontline LMS to your software lineup is that it makes tracking training easy. It lets you coordinate the entire process from a single system. Here’s what that looks like:

1. Upload training materials and set training requirements for different jobs.
2. Assign training to entire job groups or individual users.
3. Schedule classes for courses that require in-person evaluations.
4. Send out reminders of upcoming and past due training assignments.
5. Pull detailed reports on the status of your team’s training completion.

You can also get a quick overview of training from the KPI dashboard. When it comes to ensuring compliance, Frontline LMS is much more effective than a manual tracking system.

Training reports

Compliance reporting, whether for internal or external purposes, is one of the more tedious EHS tasks. But having high-quality reports with accurate information is critical for more than just avoiding fines. The better your reporting, the better decisions you can make for your business.

Compiling reports manually takes a lot longer than using Frontline LMS training management software. First, you must have a good system in place for managing your data. If you don’t have good data, then whatever report you create won’t help you assess and improve performance.

Second, there’s more variability with a manual process. Employees might not use the same format or fill in the same fields each time. This may make it hard to compare reports from one period to another. Long-term, that can affect whether you’re able to identify patterns in near misses, safety incidents, production downtime, quality issues, and more.

With Frontline LMS, you select the information you want to include and then the system compiles it all into an easy-to-read format. It also organizes reports so you can find them quickly. If your team struggles with standardizing and organizing information, this is a game changer.

Training content distribution

If you don’t have an LMS, chances are you’re storing course materials either in paper documents or computer files. This system can work if you don’t have a lot of training content, or you don’t update it regularly. For most companies, however, that’s not the case.

Frontline LMS training management gives you more control over the content your team uses. When you update existing PowerPoints, quizzes, etc., you can upload them directly to the LMS. That way, your employees and instructors will have access to the most recent version. This eliminates the risk of workers receiving outdated or inaccurate training.

The other benefit of hosting content in an LMS is that you can respond faster to changes in regulatory requirements. Once a new requirement comes out, you can easily create the training for it, assign it to your employees, and track it to completion. This will save your EHS department a ton of lost time and headaches when it comes to compliance.

Built-in course EHS library

Speaking of content, creating it can be a pain, especially if you’ve got complex processes and a small EHS department. With Frontline LMS, though, you get access to a library of more than 400 EHS courses that are already made.

Whether you want to use these courses as-is or use them as a resource to create your own training materials is up to you. If you don’t want to spend a lot of time developing general safety content, however, this is a great tool to have available.

User data management

For accurate safety training records, you need accurate employee data. This requires good communication between the EHS and HR departments. Manual data management processes only work if you standardize them and do frequent audits to ensure everyone’s following them.

Frontline LMS does both, making it easier to keep updated employee data. You can manage all your user data directly in the system. This includes information like company, supervisor, certifications, permissions, and general user details.

With updated employee information in Frontline LMS you can:

• Maintain an accurate employee training matrix.
• Automatically update training requirements for certain job titles.
• Provide real-time training data when third-party or senior leadership requests it.
• Assign training items at any time without error.
• Update employee permissions quickly.

Using an LMS instead of a manual data entry process won’t fix poor recordkeeping practices. Once you import everything, you’ll still need to update user data, training requirements, and other information to match your training program.

The benefit of using Frontline LMS for training management is you can do things like track training and build reports in a fraction of the time. So, while you won’t completely replace your data management process, you’ll become more efficient and accurate in the long run.